Retailer Support

Navigating the Buy Sheet

By May 7, 2020 October 26th, 2020 No Comments

Once you’ve logged into your retailer account on your assigned order day, you can download the Buy Sheet. If it’s not your assigned order day, you can use the Product Updates sheet to help plan out your next order. The Product Updates sheet is available 7 days a week and refreshed weekly. Before you place your first order, please familiarize yourself with all sections of the Buy Sheet, including the Item Catalogue Tab.

The Buy Sheet Tab


Please note: this is a sample Buy Sheet only. All information displayed is not current or up-to-date.

  1. Retailer ID – Enter your Retailer ID for every Buy Sheet submitted to ensure we know which Retailer is placing the order.
  2. Buy Sheet Tab – The order sheet Retailers submit to orders@ocs.ca to place Wholesale orders for their stores.
  3. Item Catalogue Tab – A list of all products available to order from the OCS accompanied by descriptions, images, THC/CBD levels and wholesale pricing for each product.
  4. Pack Size – The number of incremental units available for each product. You may only order this product in the specific increment shown. (E.g., If one pack contains 12 items, you may order 12, or 24, etc. If you enter an amount between the available pack size, your order will be rounded to the nearest number after submission.)
  5. Total Requested Packs – The total number of products you have requested in this order.

The Item Catalogue Tab


Please note: this is a sample Buy Sheet only. All information displayed is not current or up-to-date.

Here you will find a comprehensive list of all OCS Wholesale products. Each product will be categorized according to its type, such as dried flower, oils or pre-rolls, and each listing will include the various characteristics of a product, such as its product number, unit size, cannabinoid content, wholesale cost, description, package size and plant type.

For visual references of the unit packs, there are product images available via a link on the spreadsheet (circled in light blue).

Before submitting your Buy Sheet, please ensure you have completed the following:

Please note: this is a sample Buy Sheet only. All information displayed is not current or up-to-date.

Step 1 Enter Retailer ID

You must input your Retailer ID in the designated cell first.

Step 2 Enter Products

You must enter the desired number of packs for a specific product in the “Total Qty Requested (packs) column. The pack size is the minimum amount of an item that can be purchased. You must order in multiples of this pack size. (E.g., If one pack contains 12 items, you may order 12, or 24, etc. If you enter an amount between the available pack size, your order will be rounded to the nearest number after submission.) To order a product, simply add the quantity desired into the “TOTAL REQUESTED (packs)” column highlighted in yellow on the Buy Sheet.

Step 3 Confirm Price

The cost for each SKU item is listed on a per unit basis.  When you select a quantity for order, the Buy Sheet will calculate the cost of the case(s) requested.

FAQs


How does the OCS decide how many items each retailer can order?
All product allocations are at the sole discretion of OCS Wholesale. We will endeavor to make as many products available for Licensed retailers to purchase as possible and Licensed Retailers can request as many of each SKU as they desire. However, we cannot guarantee all quantities desired will be fulfilled.

How do I know if my order was submitted?
Once we have reviewed your order and have finished allocating you will receive a “Sales Order Confirmation” via email from Client Services.  Any discrepancy in the order listed on this notice should be reported immediately to the OCS Wholesale Client Service Centre at 1-877-627-1627.

I made a mistake on the Order Sheet; can I make changes?
We begin picking and packing orders upon receipt, therefore once an order is submitted, it may not be changed.